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New York Home > Advisor > Planning a Move

Planning a Move

When you book a move with FlatRate, we help you organize your move with a document we call The Move Plan. Your Move Plan contains all the vital information for your move including dates, addresses, inventory of items to be moved, and contact information.

Here are some of the tips we suggest you include in your own Move Plan. When it comes to moving, being prepared is more than half the battle.
  • Clean–Do not pay to move things that you don't use. Donate or discard unnecessary items.

 

  • Organize–Create a “move book,” using a large noticeable notebook, to centralize all the important details of your move. It should contain any estimates you receive, lists you make, contact information and contents of boxes once you start packing.

 

  • Choose a mover–Check out our tips for choosing a mover. Make an informed decision and then lean on them to help you with the process.

 

  • Create an inventory–A move is a great opportunity to take stock of your belongings. We will help you create a detailed list of the things you have. This list can be used for valuing your belongings for coverage, for keeping your packing organized, and just for your peace of mind. We’ll use it to estimate the volume of your shipment in creating a flat rate price.

 

  • Notify buildings and make proper arrangements–Be in close contact with building management at both locations. Reserve freight elevators, make sure the day you choose to move works for your new building. Make sure your mover has proper insurance coverage to meet your building’s requirements.

 

  • Order boxes–Our relocation specialists can suggest the appropriate number and style of boxes for your move. You can also check out our offerings at our online box store. Make sure you start packing well in advance and you have all the materials you need to get the job done. FlatRate will deliver boxes and can even help you pack and unpack if you choose.

 

  • Pack–Pack what you don’t use. Items, you do not immediately need, such as books, can be packed at this point. Keep your list up to date. Do not make the boxes too heavy for a person to carry, and place heavier objects at the bottom.

 

  • Change of address notifications–Complete a U.S. Postal Service Change of Address form online, at http://www.usps.com/. You must notify credit card and utility companies, newspaper subscriptions, and Internet and cable providers that you are moving. Check into their procedures ahead of time. You may need to return your old cable box or join a waiting list for installation. You can take care of notifications in one step at: http://www.1stopmove.com/index.jsp.

 

  • Move day: Keep important items on you during the move–Place essentials in a suitcase or designated bag, and don’t lose it. Keep crucial items you will need during the move in one easy-to-find place. Include your Move Book, prescriptions, checkbooks, address books, jewelry, toiletries, phones, and chargers.

 

  • Keep your moving receipts for income tax deductions–In many cases, moving expenses are deductible from federal income taxes. If you are moving because of a change in employment, you may be able to claim this deduction even if you do not itemize. Consult your tax preparer.